Advocacy Tool
A Toolbox for Effective Advocacy at International Events

Logos Universidad de los Andes, CODS y DHRP

After the event:
What should I do with everything I accomplished?

The event is not the end — it’s the beginning of transformation. Systematize your experience (what you learned and what comes next), follow up on contacts and opportunities, share what you experienced with your community or team, and integrate these lessons into your ongoing journey. This way, you move from “we attended” to “we influenced,” keeping alive the connection between the global and the everyday, and amplifying the impact and reach of your work.

Before
the event

During
the event

After
the event

Post-Event Systematization Template

A compact format to turn scattered notes into a structured plan: key learnings, people/organizations, new ideas, and short-term actions with deadlines. Ask yourself: What did I learn? Who did I talk to? What do I want to do next? It serves as a useful foundation for reports, posts, and follow-up planning.

Guide for Following Up with Key Contacts

A resource that provides guidance on how to keep the strategic connections made during the event alive. Includes a simple “CRM-style” template to record who you met, what you discussed, agreed actions, deadlines, and current status. It helps prioritize efforts and ensures opportunities are not lost. Ideal for coordinating team follow-up and reporting progress.

Example of Follow-Up or Thank-You Email

A professionally written and adaptable model to help you reconnect within 48 hours, with a clear subject line, a concrete reference to the conversation, and a specific “ask” (short meeting or exchange of materials). Includes alternative closings and contact details to make replies easier.

Template for Preparing a Short Presentation to Share with a Local Community or Network

A format designed to transform an international experience into a clear and accessible story for communities, local teams, or social networks. It helps organize what to share, how to tell it, and which learnings are most relevant to inspire and inform others.

Follow-Up Calendar for Commitments and Opportunities

A visual tool that helps organize post-event actions over time: replying to emails, sending information, preparing proposals, or formalizing partnerships. It reduces the risk of missed opportunities and ensures that commitments are met within reasonable time frames.

Guide for Writing a Personal Impact Story for Reports or Publications

Step-by-step instructions to narrate, in an emotional and clear way, how the participation experience transformed your perspective or an ongoing process. Ideal for highlighting the human and social value of the event in institutional reports, newsletters, or blogs.

Recommendations for creating post-event social media content

The Post-Event Content Template streamlines the organization of ideas, formats, and steps to share key learnings, experiences, and achievements on social media after an event, creating strategic narratives that boost institutional visibility.

Organizations that are part of the DHRP Consortium, funded by Fondation Botnar, a Swiss philanthropic foundation working to improve the health and well-being of young people living in cities around the world. Advocating for the inclusion of young people’s voices and the equitable use of AI and digital technology, the foundation invests in and supports innovative programs and research, and brings together stakeholders from all sectors to foster dialogue and partnerships: www.fondationbotnar.org

Advocacy ToolA Toolbox for Effective Advocacy at International Events

After the event: What should I do with everything I accomplished?

Beforethe event

Duringthe event

Afterthe event